FINCOM 20180213 Minutes

Source page 1

Canton Finance Committee Minutes Voted on: 2/26/18 
Meeting Minutes Vote: 4-0-1 
Tuesday, February 13, 2018 
Members Present: 
Rob Barker, Nichola Gallagher, Cynthia Holcombe, Tim McKenna and Barbara Saint Andre. 
Members Absent: 
Dianne Gustafson and Cindy Thomas. 
Guests Present: 
Mark Lague, Library Director 
Jim Murgia, Finance Director 
Ellen Jones, Finance Committee Secretary 
Opening: A meeting of the Canton Finance Committee was called to order by Chairman Barker at 7:04 pm. on 
Tuesday, February 13, 2018 in the Salah Meeting Room of Town Hall. 
A. Approval of Agenda 
Chairman Barker reviewed the items on the agenda which included a discussion regarding the Library FY19 budget 
request, the Annual Town Meeting warrant and an ongoing review of FY19 budgets. 
Announcements 
Chairman Barker announced that there were two vacancies on the Finance Committee and that interested parties 
should reach out to the Town Moderator. 
C. New Business 
FY19 Library Operating Budget Request- Mr. Lague thanked the Finance Committee for accommodating him 
during their busy meeting schedule. Mr. Lague provided the following information with regard to the FY19 Library 
Budget requests: 
• Service Contracts — Mr. Lague is seeking a $5,500 budget increase from $8,000 to $13,500 for service 
contracts. The $13,500 represents the lowest estimated bid received. Mr. Lague met with Mr. Aspinwall 
and Mr. Murgia regarding his requests. Mr. Lague stated that this request is necessary to cover 
maintenance contracts for the Library's HVAC systems. 
• Ebooks — The Library is seeking a $2,000 budget increase from $5,000 to $7,000 for Ebooks. This increase 
is being requested in order to meet demand and to maintain a level of service required by the state. 
There is a state formula to maintain a 15% ratio to loan that is required by the state. 
Library Supplies, Work Shoes and Other Charges/Expenditures — There are a few increases to 
miscellaneous budget line items. 
Passports and State Aid Revenue — The Library is increasing the revenue source for Fees/Passports by 
$10,000 from $25,000 to $35,000 and State Aid by $1,000 from $22,000 to $23,000. 
In response to Ms. Saint Andre's inquiry about the $10,000 increase to the Passports revenue, Mr. Murgia stated 
that the fees collected from passports as well as other miscellaneous fees such as late fees collected by the Library 
are held in a revolving fund that carries over from year to year. Currently there is a $23,000 balance in this 
revolving fund. The Library collects a $25.00 portion of the total fee charged for a passport as well as $10.00 for 
passport photos, which is a new service the Library is offering. Mr. Lague is anticipating an increased need for 
FINCOM 20180213 Minutes Page 1 of 4 02/19/18