FINCOM 20181108 Minutes

Source page 1

Meeting of the Canton Finance Committee Minutes Voted on: 1/17/19 
Meeting Minutes Vote: 7-0-0 
Thursday, November 8, 2018 
Finance Committee Members Present: 
Christos Arsondiadis, Rob Barker, Dan Cole, Cynthia Holcombe, Emilio Mauro, Tim McKenna, Cindy Thomas and 
Wai Wong. 
Finance Committee Members Absent: Barbara Saint Andre. 
Guests Present: 
Charles Aspinwall, Town Administrator 
Steve Choiniere, Supervisor of Facilities and Maintenance, Department of Public Works 
Jim Murgia, Finance Director 
Ellen Jones, Finance Committee Secretary 
Opening: A meeting of the Canton Finance Committee was called to order by Chairman Barker at 7:00 pm. on 
Thursday, November 8, 2018 in the Salah Meeting Room of Town Hall. 
A. Approval of Agenda 
Chairman Barker reviewed the items on the agenda which included a discussion of a Reserve Fund Transfer 
Request for the Police Station roof. 
B. Announcements 
There were no announcements made by the Chairman. 
C. New Business 
Reserve Fund Transfer Request - $45,000 — Police Station Room - Discussion with Charles Aspinwall Town 
Administrator, and Steve Choiniere, Supervisor of Facilities & Maintenance Department of Public Works 
Mr. Aspinwall thanked the members of the Finance Committee. 
Mr. Aspinwall offered the following information about the Police Station roof project: 
• The purpose of the $45,000 Reserve Fund Transfer request was to fund the repairs for the upper roof of 
the Police Station (see meeting documents). 
• The base cost of the project is $39,100 with contingency costs of approximately $5,000 to cover any 
unforeseen costs or problems that might occur, particularly the drains located in the roof. 
• The price for the project was obtained through the Operational Services Division (OSD) bid list. 
• There was a prior appropriation of about $40,000 made for fiscal 2018 for the area indicated in pink 
(lower roof) on the schematic drawings (see meeting documents). 
• At the time of ATM May 2018 the upper roof was operating fine with no leaks. 
• During the summer of 2018 there were more leaks that occurred in the upper roof. 
• The Police Chief had previously indicated to Mr. Aspinwall that during any substantial rainfall there were 
significant leaks throughout the Police Station Building and that he was concerned that equipment could 
be damaged in the building, specifically if damage were to occur in the evidence room. Moisture in the 
ceiling tiles could be a problem as well. The cell area has experienced leaks also. 
Mr. Aspinwall turned the discussion over to Mr. Choiniere to explain the cause of the leaks in the upper roof and 
the schedule for the work. 
FINCOM 20181 108 Minutes Page I of 6 1/13/19