Canton, Massachusetts · Saved source text
20220118T112816
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CANTON AFFORDABLE HOUSING TRUST Members Present: Charles Aspinwall, Lisa Lopez, Michael Loughran, David McCarthy, John McSweeney, William Scollins, Laura Smead MINUTES TUESDAY, DECEMBER 7, 2021 Paul Carroll Conference Room — Canton Town Hall 801 Washington Street, Canton, MA 02021 10:30 — 1 1:30 AM AGENDA ITEMS: I. Acceptance of minutes from November 23RD: There was one correction, and the revised minutes were accepted 5-0-0. Note: Mike Loughran and John McSweeney arrived after the minutes vote was taken. 2. Canton Housing Production Plan RFP Proposal Ranking and Discussion a. The Trust debated the pros and cons of JM Goldson firm versus Horsley Witten Group/Barrett firm b. The Trust debated what they liked about the sample Housing Production Plans provided c. The Trust agreed that JM Goldson firm had a slight advantage over HWG/Barrett team in terms of the housing production plan organization, the detail provided in the production analysis, and the visual communication skill shown. JM Goldson also has more experience in the specific area of Housing Production Plans. d. After unanimously ranking JM Goldson firm as first, and the HWG/Barrett team as second, the Trust opened the price proposals. e. JM Goldson's firm came in with the lowest price, at $48,800, HWG/Barrett team came in with the second highest price at approximately $49,000, and Answer Advisory's team came in with the highest price at $53,000. f. The Trustees unanimously agreed that JM Goldson was offering the best quality proposal at the best price. g. The Trustees voted unanimously, 7-0-0 to recommend that the Housing Production Plan contract be awarded to JM Goldson by the Select Board at their next meeting on December 21st. h. Ahead of the Select Board meeting, Laura will reach out to HWG/Barrett and JM Goldson to let them know the outcome of the Trusts discussion. She will work with JM
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Goldson on an updated timeline and scope (if necessary) and send her the contract draft to review. 3. Update on Declaration of Trust a. The Trust discussed how best to clarify the existing language in the Declaration of Trust b. There are some powers the Trust needs Select Board position to do, and others the Trust can do Independently, however, it is unclear whether or not the Trust is able or should be able to sign contracts (for grants or consultants). c. Before the next meeting, Lisa Lopez will research other Trust's best practices and ask Town Counsel to attend an upcoming meeting via phone to provide advice. 4. Next steps and next meeting date a. The next meeting date is tentatively scheduled for January I Ith, 2022 at 10:30am as a kick-off meeting with Jenn Goldson and colleagues. Laura will work with Jenn and the Trust on scheduling.