Canton, Massachusetts · Saved source text
May 20, 2021, Finance Committee Meeting - Virtual Meeting. Minutes
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Minutes Voted on: 7/7/21 Canton Finance Committee Vote: 4-0-3 801 Washington Street Canton, MA 02021 Meeting Minutes May 20, 2021 Finance Committee Members Present: Rob Barker, Dan Cole, Emilio Mauro, Tim McKenna and Wai Wong. Finance Committee Members Absent: David Clough, Reuki Schutt and Cindy Thomas. Guests Present: Ellen Jones, Finance Committee Recording Secretary Randy Scollins, Finance Direct Opening: Chair McKenna called the virtual meeting via Zoom to order at 7:00 p.m. He announced that the Annual Town Meeting (ATM) would take place on Saturday, May 22 at the Canton Memorial High School Field at 12:30 p.m. Approval of Agenda: Mr. Scollins informed the Committee that they would be asked to consider and vote on nine minor changes to motions. New Business Mr. Scollins stated that the Moderator preferred the Finance Committee vote on these items prior to the ATM on Saturday. Voters will receive an orange voter card which will have all of the nine items that are listed on the agenda. Mr. Scollins suggested that the Committee vote on all nine items in an “omnibus fashion” i.e. all nine motions as one vote. Article 4 (Consent Agenda) — Remove Article 22 (Acquire Permanent Easement Over 145 Sherman Street for Drainage). The reason Article 22 would be removed from the Consent Agenda is that he has been advised that the motion needs to be modified so that it includes the language as listed below in Article 22. Chair McKenna would place a hold when the article comes up in the Consent Agenda. Article 11 Motion 3 (School Cash Capital) — Insert the word “Hundred” between the words “Eight” and “Thousand”. This is a scrivener’s error. That Eight HUNDRED Thousand Dollars ($800,000) be appropriated from the Fiscal Year 2022 tax levy and other general revenues of the Town, for the Canton School Committee to expend for the purpose of purchasing certain items of property set forth below for the School Department as follows: Article 11 Motion 5: Replace “Finance Director (in his capacity as Chief Procurement Officer) with the approval of the Select Board” with “Building Renovation Committee”. The Building Renovation Committee would be designated as the spending authority. MOVED: that One: mation One punered Seeen Me) polars (81, 116 000) de > appropriated eo be spent by the Finan e ard BUILDING RENOVA TION COMMITTEE to pay iO the cous of storing and repairing the Memorial Hall exterior and to meet said appropriation the Town Treasurer with the approval of the Select Board be authorized to borrow pursuant to any applicable statute or any other enabling authority as may be, the sum of One Million One Hundred Sixteen Thousand Dollars ($1,116,000). Any premium received by the Town upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the General Laws, thereby reducing the amount authorized to be borrowed or to pay such costs by a like amount. Article 17 — Appropriation to Increase the FY22 School Department Budget — Change the year at the beginning of the motion from “FY 2021” to “FY 2022”. This is not an increase to the School Department budget. It is a reimbursement of the amounts that they drew down from their revolving accounts last year in order to fund COVID- FINCOM 20210520 Minutes.docx Page 1 of 4 6/6/21
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related expenses. Mr. Scollins was advised by Town Counsel that you cannot appropriate to a revolving account. The funding sources are coming from FY21 but the appropriation would increase the FY22 budget. MOVED: That the sum of Five Hundred Thousand Dollars ($500,000) be appropriated to the FY 2024 2022 School Department Budget and to meet this appropriation Three Hundred Sixty Thousand Dollars ($360,000) be transferred from Free Cash (Undesignated Fund Balance) in the Treasury of the Town and One Hundred Forty Thousand Dollars ($140,000) to be appropriated from FY 2021 unanticipated General Fund Revenues in the Treasury of the Town. Article 19 Motion 5 — Replace “Chief Procurement Officer with the approval of the Select Board” with “Building Renovation Committee”. This has been discussed with Ms. Stacey Gorman, the Chair of the Community Preservation Committee who agrees with the change. MOVED: That the sum of Two Hundred Eighty-Three Thousand Five Hundred Six Dollars ($283,506) be appropriated from the Community Preservation Fund revenues to be Spent! for Historical Resources purposes by the Chie er h-the-appr e-Se ard BUILDING RENOVATION COMMITTEE for the architectural design work associated with the full exterior rehabilitation of Memorial Hall. Article 19 Motion 11 - Replace “School Committee” with “Building Renovation Committee”. Mr. Scollins has spoken with Mr. Barry Nectow, School Business Administrator, that there is no issue associated with this. Mr. Scollins has checked the by-laws and it is indeed the Building Renovation Committee that has the spending authority over the large capital projects. MOVED: That the sum of Two Hundred-Seventy Thousand Three Hundred Twenty-Two Dollars ($270,322) be appropriated from the Community Preservation Fund revenues to be spent for Open Space and Recreation purposes by the Sehool-Committee BUILDING RENOVATION COMMITTEE for the complete replacement of the large upper playground at the Luce Elementary School. Article 22 — Acquire Permanent Easement Over 145 Sherman Street for Drainage and Drainage Maintenance Purposes - Insert the words “, gift or by eminent domain, ” between the words “purchase” and “a twenty”. Town Counsel has advised Mr. Scollins that the words need to be added to the motion because it is highly unlikely that there is going to be a purchase because the Town would be doing the property owner a favor by cleaning up the drainage issues. MOVED: That the Select Board be authorized to acquire by purchase, GIFT OR BY EMINENT DOMAIN a twenty (20) foot wide permanent easement over and under the parcel of real property at 145 Sherman Street, Assessors Map 43 Parcel! 141, for the purpose of the construction, operation and maintenance of storm water drainage to flow between Sherman Street and that portion of Canton Tax Assessor Map 43, Parcel 141 as is depicted on Exhibit ‘A’, “Stormwater Management Plan, 145 Sherman Street in Canton, MA” prepared by Site Design Professionals, LLC, scale 1” =10’, as revised November 12, 2019 on file with the Town Engineer. Article 28 - Special Tax Agreement (STA) with Emergent BioSolutions — Emergent BioSolutions has decided to withdraw their request for an STA. They have had a shift in their production. They are one of the manufacturers of the COVID Pfizer vaccination and that work will be done in another location. As a result of that they are not asking for an STA at this point in time. The motion will be withdrawn without prejudice so it could come back at a later point in time. If Article 28 were postponed indefinitely there would be a delay of two years before the article could come back to Town Meeting. MOVED: That the subject matter of Article 28 be withdrawn without prejudice. Article 42 — Appropriate Funds to Meet Expenses for Next Fiscal year (FY 22) - Change the title of Department 544 from “Paul Revere Heritage Committee” to “Revere and Son Heritage Trust Corporation”. The intent is to change the name within the budget article. There is also a motion in the Revolving Fund Article to change the name of the spending authority. MOVED: That the Name of Department 544 be changed from “PAUL REVERE HERITAGE COMMITTEE” to “REVERE AND SON HERITAGE TRUST CORPORATION” FINCOM 20210520 Minutes.docx Page 2 of 4 6/6/21
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A motion made by Mr. Mauro to reopen and reconsider Article 4, Article 11 Motion 3, Article Motion 5, Article 17, Article 19 Motion 5, Article 19 Motion 11 Article 22, Article 28 and Article 42 was seconded by Mr. Wong. Roll Call Vote: Mr. Barker Aye Mr. Wong Aye Mr. Cole Aye Mr. McKenna Aye Mr. Mauro Aye The motion passed 5-0-0. A motion made by Mr. Barker to approve changes for Article 4, Article 11 Motion 3, Article Motion 5, Article 17, Article 19 Motion 5, Article 19 Motion 11 Article 22, Article 28 and Article 42 as written in the agenda was seconded by Mr. Mauro. Roll Call Vote: Mr. Barker Aye Mr. Wong Aye Mr. Cole Aye Mr.McKenna Aye Mr. Mauro Aye The motion passed 5-0-0. Next Meeting Date — The next Finance Committee meeting date would be determined in the near future. Chair McKenna noted that there is one vacancy on the Finance Committee. Approval of Minutes — There were four sets of minutes on the agenda for approval: March 17, 2021, April 14, 2021, April 21, 2021 and May 5, 2021. The April 14 minutes were not ready for approval. Because Mr. Barker was not in attendance at the meetings there was not a quorum to approve the minutes. Chair McKenna approved posting the minutes as drafts. Chair McKenna requested the Finance Director and/or the Finance Committee Secretary reach out to the rest of the Finance Committee to inform them that the rest of the votes have been taken so there would be no need for a Finance Committee meeting at 11:30 a.m. prior to the ATM. Ms. Jones would inform the Committee and Mr. Scollins will reach out to the Moderator to advise him of the Finance Committee’s votes. Adjournment - A motion made by Mr. Wong to adjourn the meeting at 7:21 p.m. was seconded by Mr. Mauro. Roll Cali Vote: Mr.McKenna Aye Mr. Mauro Aye Mr. Barker Aye Mr. Wong Aye Mr. Cole Aye The motion passed 5-0-0. Minutes reviewed by: Wai Wong Timothy McKenna Chair, Canton Finance Committee FINCOM 20210520 Minutes.docx Page 3 of 4 6/6/21
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Canton Finance Committee Meeting May 20 2021 Please note: Some meeting documents may be found on the Town’s website under the Posted Minutes section (Laser Fiche). Agenda for May 20, 2021 (1 page). FINCOM 20210520 Minutes.docx Page 4 of 4 6/6/21